Over the previous year, online marketers got a crash course in remote work.
As 2021 approached, many of us had already purchased at-home desks, workout equipment, and other tools implied to make work-from-home a little simpler.
At the top of that list? Video conferencing software application.
Video conferencing tools saw a 500% boost in demand in 2020 as an outcome of the worldwide pandemic. And, as the labor force continues to shift to a more versatile, hybrid design, its crucial your business invests in devices developed to cultivate collaboration regardless of a workers location.
But video conferencing software isnt constantly inexpensive, and the fancy bells-and-whistles arent always needed for small companies searching for a simple, reliable solution.
Here, weve compiled 10 of the very best video conferencing tools for small companies, varying in price and features, to assist you find the best fit for your requirements.
However initially– what are the benefits of video conferencing software application, and do you require it, anyway?
What is video conferencing?
Pros: Intermedia AnyMeeting has a clean, user friendly interface and uses a remarkable range of features– including an AI-powered smart assistant for conference transcriptions, and screen annotations so individuals can direct attention to bottom lines on a shared screen– for a fairly low expense.
The software integrates with lots of popular office tools including Outlook, G-Suite, and Slack, and offers unlimited recording storage and sharing abilities. With the Pro variation, youre also able to produce custom-made branded meetings with a business logo and individualized background.
Cons: Intermedia AnyMeeting doesnt have end-to-end encryption of ongoing calls, which could raise personal privacy and security issues. Additionally, some G2 customers have pointed out the audio quality might be better.
Cost: $9.99/ user each month for the Lite version, which enables approximately 10 individuals. $12.99/ user monthly for the Pro version, which makes it possible for as much as 100 individuals.
Remember– when selecting video conferencing software, its crucial you keep your own groups requirements, requirements, and resources in-mind. If youre still uncertain after going through this list, consider evaluating out a couple of demos or trial variations to see which feels best-suited for your brand..
Pros: If youre on a tight spending plan, you cant beat the free choice you get with Zoom, one of the highest-rated video conferencing tools offered. The tool provides clear audio with background noise suppression, a choice to share your screen, and a recording function to conserve and send out the meeting to those unable to participate.
Additionally, Zoom has a couple of fun, engaging tools for increased participation amongst attendees– consisting of filters, reactions, surveys, hand raising, and chat. Plus, you can set up a Zoom conference right from your Outlook, Gmail, or iCal e-mail calendar.
Zoom is also part of the HubSpot ecosystem and connects flawlessly with your CRM.
Cons: Outside of conferences, Zoom doesnt provide any partnership tools such as file sharing or messaging to follow-up with colleagues– additionally, the links you mayve shared in the Zoom chat arent saved anywhere for later viewing. You also cant add a conference program to the invite from the app itself.
Overall, Zoom is a terrific alternative for little groups, however as you scale, there are some growing discomforts. For example, you can get 100 participants in a conference for 40 minutes with the totally free variation, but if you have a company of 100+, youll require to pay more to increase individuals.
Price: Free for Basic, which includes the capability to host as much as 100 participants, approximately 40 minutes of group conference time, and endless individually conferences. $149.90 per year for Pro variation, which is advised for small groups, and $199.90 per year for Small & & Med Businesses variation.
Pros: RingCentral deals HD video and top quality audio, and its a cost-efficient choice for an unrestricted variety of users, video conferences with approximately 100 individuals, and as much as 24-hour meeting duration. The software allows you to hop easily in between mobile and desktop gadgets, and offers seven layers of security.
In addition, RingCentral provides individualized onboarding training and 24/7 live assistance, so if you feel your team might require assistance getting set up or in the future, this is a great choice to think about.
Cons: RingCentral offers a recording function however its only readily available as an offline choice, indicating you need to download the recording as a local hard disk instead of a publicly readily available folder like Dropbox. The software application also doesnt come with its own calendar and job management function to incorporate video meetings with your calendar occasions– for that, youll need to download the businesss Glip app.
Cost: $24.99/ user per month for the standard version.
9. Zoho Meeting.
Pros: Bluejeans, a video conferencing software created by Verizon, offers outstanding features such as the capability to use AI and voice acknowledgment to immediately take notes, create action products, and recognize crucial moments for later follow-up. Additionally, engagement is a breeze from within the tool with features such as screen sharing, ballot, chat, and q&.
Bluejeans integrates with messaging, performance, and scheduling tools, and uses remarkable security and scalability requirements.
Cons: Bluejeans doesnt use file sharing abilities, and if you only acquire the Me strategy, youre restricted to 25 hours of recordings. In addition, support is limited.
Cost: $13.99/ host per month, as much as 75 participants and 25 hours of recordings.
Pros: Google Meet is a easy-to-use and extremely inexpensive video conferencing tool for little teams. If youre not interested in tape-recording or keeping meetings, the tool is complimentary forever for up to 100 participants.
Google Meet incorporates with other apps and even lets you build a custom app utilizing Apps Script. The tool also comes with endless Google Drive storage.
Furthermore, the tool uses a speech-to-text real-time captioning function for video chats and conferences– perfect for hearing impaired individuals, non-native speakers, or participants with loud backgrounds.
Cons: The complimentary variation doesnt offer the capability to record or save your conferences, which indicates youll require to upgrade if you include either need.
Google doesnt offer customized setup or training, and it does not offer the exact same robust features as a few of the other alternatives in this list. It also cant support more than 250 individuals, so it will not work if you intend on hosting bigger conferences or webinars.
Price: The app is complimentary for up to 100 participants and an unrestricted number of conferences. However, if you want to record or store meetings, prices begins at $8/month per user.
Video conferencing is an online face-to-face meeting that utilizes audio and video software application so people can meet in real-time, regardless of physical area. Video conferencing is a popular option if you deal with distributed groups, or if you want to link with potential customers or customers but cant meet in-person.
Pros: If youre intending on hosting big webinars or conferences with over 250+ guests, Microsoft Teams is a great tool for you to think about. The software application allows up to 10,000 participants to fulfill at once, and lets you host with anybody inside or outside your company.
In Addition, Microsoft Teams enables you to arrange different departments or groups into “Teams” (which can be approximately a couple of thousand people)– within those Teams, you can have separate channels of discussions and concentrate on different projects.
Microsoft Teams provides a couple of remarkable features for increased engagement, consisting of notices, points out, remarks, GIFs and emojis in chats, and the ability to chat individually or in groups. The software likewise provides innovative security features.
Cons: Microsoft Teams is an inclusive option for making sure everybody within a given “Team” immediately has access to all the files, notes, and channels in the Team. Sadly, that means you dont have approval settings to prevent certain users from accessing files within a group, and you likewise cant invite visitor users to chosen channels.
Rate: Microsoft 365 Business Basic is $5/user per month (yearly commitment) and enables 300 participants, but does not include the advanced security and compliance features, administration, or assistance. Microsoft 365 Business Standard is $12.50/ user monthly (annual dedication), and Office 365 E3 is $20/user monthly (yearly commitment) and includes whatever Microsoft Teams has to provide.
8. RingCentral Video.
Pros: Jiminny uses a lots of distinct, impressive features that can be particularly beneficial if youre wanting to use your video conferencing tool for your sales team or for client-facing functions.
For example, the software application offers a “Themes” function, which suggests your meeting recording will be immediately separated into essential parts like “Next Steps”– for anyone whos ever scanned an hour-long conference recording trying to find a two-minute discussion right in the middle, this can considerably increase efficiency with follow-up products.
The recording function can incorporate with your CRM to automatically input data from your recordings, allowing you to lower the time-consuming task of manual note-taking. The software likewise uses metrics such as ratio of listening versus talking to enhance your sales associates conversation (and listening) abilities.
Cons: The company is in the early-stages, so as they continue to repeat and enhance on their item, you might experience some growing pains. Furthermore, if youre not planning on using the video conferencing tool for prospect/customer-facing purposes, a few of these functions may be unnecessary for your internal marketing group.
Price: Pro plans starting at $75/month per user if you register for a full year; that increases to $95/month per user if billed regular monthly.
3. Google Meet.
Video calls can also consist of up to 50 participants at as soon as. The tool is easy to use and set up.
Cons: The audio quality isnt constantly fantastic with Skype, especially because Skypes audio quality is based upon bandwidth, so if users have a slow speed ISP, then audio quality will be adversely affected. Additionally, considering that Skype calls take place over the internet, theres constantly a possibility that information will be obstructed. This makes it a less protected alternative than some others in the list.
7. Microsoft Teams.
Video Conferencing Benefits
Video conferencing deals opportunities for partnership, efficiency, and increased engagement with customers, stakeholders, and colleagues– all without the inconvenience (and expense) of taking a trip to an in-person location.
I could compose a whole blog site post about the advantages of video conferencing, but for our purposes, lets concentrate on 4:
Video conferencing is a cost-effective opportunity to have face-to-face interactions with coworkers, prospects, clients, or stakeholders. Its more personal and interesting than a telephone call, and its much cheaper and more effective than paying to commute– or fly– to a physical area to meet someone for an in-person discussion.
Like pointed out above, video conferencing provides an opportunity for more individual connection. Eye contact, facial expressions, and body language are cues we utilize to effectively interact with one another daily– and those hints are all lost in a phone or e-mail conversation.
Video conferencing can increase your groups efficiency, given that it restricts the amount of time you invest going to meeting room in-between conferences, driving to fulfill a client, etc
. Video conferencing can cultivate increased collaboration, as opposed to email or Slack. If I hear an intriguing job a coworker is working on, Ill ask them to join a quick Zoom call with me so we can talk about opportunities for collaboration– which is much more efficient than emailing about it.
However, video conferencing software application can be expensive, and if you work for a small business with restricted resources, it can be tough to persuade leadership that its a worthwhile financial investment. Thankfully, you do not have to break the bank to check it out– in fact, a few of the tools in this list are complimentary forever, and others use totally free trials.
Lets dive into the most impressive video conferencing tools weve found for small businesses.
10 Best Video Conferencing Tools for Small Businesses.
Pros: LogMeIns video conferencing software application has some outstanding features, consisting of a “Smart Meeting Assistant” transcription service that automatically transcribes the conference so you can search through and share detailed notes with others.
You can tape-record the conference and store the recording in your area or in the cloud, and participants can sign up with the meeting on desktop or through a mobile app.
Overall, GotoMeetings HD video and audio software application is premium and integrates easily with Google Calendar or Chrome for increased efficiency.
Cons: GoToMeeting needs an error-fee data connection to work well, and some reviewers have kept in mind the mobile app isnt as user-friendly as they d like. Furthermore, the Professional plan does not provide the transcription, note taking, or drawing functions.
Cost: $16/user monthly, for as much as 250 participants, for Business strategy.
Video conferencing can increase your teams efficiency, because it restricts the quantity of time you spend running to conference spaces in-between meetings, driving to fulfill a customer, etc
. Video conferencing can promote increased partnership, as opposed to email or Slack. Video calls can also consist of up to 50 participants at as soon as. The tool is easy to install and utilize.
If you need more individuals than that, youll need to change to Zoho Webinar.
Pros: One of the most cost-efficient choices in the list, this is a good, user-friendly video conferencing software for little companies. Users dont require to download and set up any software application, because Zoho is hosted on a web browser, and the software application offers all the standard features you d need in a video conferencing tool, consisting of screen sharing and meeting recordings.
Aditionally, you can utilize 100+ regional dial-in numbers and 55+ toll-free numbers to join from different nations. Most importantly, the user interface is easy to navigate and use.
Cons: Zoho Meeting limitations participants to 100. Youll require to switch to Zoho Webinar if you need more participants than that. If you plan on keeping over 10 recordings, you likewise need to acquire an add-on.
The tool doesnt offer a few of the expensive features weve seen somewhere else in this list, including a clever assistant or cloud video recording. Still, this is a great option for smaller sized teams who do not require all the whistles and bells.
Rate: $2.50/ host monthly for 10 participants, $5/host per month for 25 individuals, and $10/host monthly for 100 individuals.
10. Intermedia AnyMeeting.